February 19: Planned Outage of Websites and Online Services for Maintenance

Posted February 17, 2017

On Sunday, February 19 from 6:00-11:00 AM, the following websites and online services will not be available while system maintenance is performed. Websites and online services may become available during this time frame, but may be subject to intermittent availability. We thank you for your patience.

  • WebReg - program registration for recreation and arts activities
    (Additional planned outage takes place Sunday, February 19 from 10:00 PM until 2:00 PM Monday, February 20)
  • eAgenda - agendas, minutes, reports for Council, Board, Committee and Commission meetings
  • Dog Licences - renewals  
  • Portal Login - for tenants of city owned properties and city employees
    (This service will be restored at 8:00 AM Monday, February 20)
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Office of the City Clerk

Who We Are

The Office of the City Clerk is a team of staff committed to guiding and facilitating the efficient and effective delivery of administrative, legislative and support services for Council, Council Committees, the City and Public. The department acts as a link between Council and City Departments, as well as the general public, by providing assistance and advice with respect to Council and Committee processes, reporting procedures and decisions rendered. 

City Hall

What We Do

The Office of the City Clerk carries out the statutory responsibilities of the Corporate Officer as legislated under the Community Charter, as well as any other duties assigned to the department. Some of these powers, duties and functions include:

  • Ensures accurate minutes of Council meetings and Committee meetings are prepared and minutes, bylaws and other records of the business of Council and Council Committees are maintained and kept safe.
  • Ensures access is provided to records of Council and Council Committees.
  • Administers oaths and take affirmations, affidavits and declarations required to be taken under the Community Charter.
  • Certifes copies of bylaws and other documents.
  • Accepts notices and documents, on behalf of Council or the City,  which are required or permitted to be given to, served on, filed with or otherwise provided to Council or the City.
  • Acts as keeper of the corporate seal and affix to documents as required.

Once every three years the department conducts the local government election, manages 35 voting divisions and 17 special voting opportunities city-wide and ensures the newly elected Council is sworn-in to undertake its civic duty.

Staff organizes numerous Council functions and special events.

The Office of the City Clerk is responsible for:

Contact Us

Office of the City Clerk
General Inquiries: 604-294-7290
Fax: 604-294-7537
4949 Canada Way
Burnaby, BC, V5G 1M2 | Map

  • Council Meetings

    Burnaby Council ChambersMore Access agendas, minutes, reports and schedules.
  • FIPPA - Request for Records

    Direct to form iconMoreFind out how to access City records.
  • Archives

    Burnaby ArchivesMoreLearn about the history of Burnaby with accessible archival material.
  • Outstanding Citizen of the Year - Kushiro Cup

    Kushiro CupMoreNominations will close March 6, 2017 at 4:45 PM.
  • Become a Committee Member

    MoreHow to apply for Boards, Committees and Commissions.