Public bids are issued through the BC Bid website, where any interested party may download the documents.
All addenda, amendments, and information will be published on the BC Bid website. It is the sole responsibility of the bidder to monitor the site and check for updates.
Bid submissions–what you need to know before you bid
Submitting your bid:
- Bids are generally accepted by email to [email protected] or hard copy. Refer to the bid document for detailed instructions.
- We caution interested parties not to assume that the lowest priced bid will be awarded the contract.
If you have questions about a specific bid:
- Email [email protected]
- Include the name and number of the bid document in the subject line.
- Responses to inquiries will be made in the form of Addendums on BC Bid.
- It is the sole responsibility of the bidder to regularly check for addenda.
- Bids won't be opened in public.
- We typically post the unverified results on the City website by 10 am the next business day following the closing date. Check the Bid Listings and Results page.
- Only the successful bidder will be contacted on conclusion of the bid process. We thank all bidders for their effort in preparing a submission and their interest in the bidding opportunity.
- When applicable, debriefings may be arranged by contacting the Purchasing Department at [email protected]. Debriefings will only be scheduled after the award of the respective contract.
Questions and answers
We don't maintain a bidders list. Check BC Bid instead for all of Burnaby's posted bid opportunities which may include Requests for Qualifications.
Unless otherwise stated in the bid document, email your completed bid package to [email protected] or drop it off at the purchasing department reception desk (at the address shown below in Contact Us section) by the closing date and time stated in the bid document. We don't accept bid submissions by fax.
No. You don't need a City of Burnaby business licence to bid, but you may need one to do business with us–view our business licence requirements.
Yes. All contractors doing work on City premises must have WorkSafe BC clearance and the appropriate insurance coverage –view Insurance & WorkSafe BC Requirements.
The City prefers to pay via Electronic Funds Transfer (EFT). If you are a new vendor to the City, we will send you information on how to set up your invoicing for EFT payments.
In some cases, authorized City Staff may make small purchases on their City-assigned credit card.