Submit a Letter

Write to Mayor and Council or Council advisory bodies

If you have input or information that you wish to bring to the attention of Council or a committee, commission or board (Council advisory bodies) you may submit a letter for consideration at the next scheduled meeting. Letters can be emailed, faxed or mailed.

Submission deadlines:

To have your correspondence appear on a meeting agenda, it must be received by the Corporate Officer no later than noon on the Tuesday preceding a Council or advisory body meeting. Once published, Council or an advisory body may raise your submission for discussion at the “other business” meeting section. 

View the upcoming meetings calendar

To respond to a public notice, please include the details of the notice and submit by the deadline as indicated on the public notice. 

View current public notices and deadlines

All submissions must:

  • be addressed to “Mayor and Council” or the advisory body
  • include the full name of the author
  • include the civic address of the author
  • provide contact information of the author

Note: Emails and phone numbers will not be placed on the public record, they are only requested to provide confirmation of receipt of your letter and a response, if applicable.

Submissions must not contain:

  • video or audio files and related formats (e.g., .mp3, mp4)
  • external website URLs, redirects, or links
  • vulgar, derogatory, or defamatory language
  • confidential or personal information of third parties;
  • any content that violates the City’s Respectful Workplace policy

To address Mayor and Council, write to:

Mayor and Council
c/o Legislative Services
4949 Canada Way
Burnaby, BC V5G 1M2 | Map

Fax: 604-294-7537
Email: [email protected]

To address advisory bodies (boards, committees or commissions), write to:

Name of the board, committee or commission
c/o Legislative Services
4949 Canada Way
Burnaby, BC V5G 1M2 | Map

Fax: 604-294-7537
Email: [email protected]

To address the Corporate Officer, write to:

Corporate Officer
c/o Legislative Services
4949 Canada Way
Burnaby, BC V5G 1M2 | Map

Email: [email protected]

To address the Public Library Board, write to:

Burnaby Public Library Board
c/o Chief Librarian’s Office
Bob Prittie Metrotown Branch
6100 Willingdon Ave
Burnaby, BC V5H 4N5 | Map

Email: [email protected]

Public record notice 

All submissions will form part of the permanent public record. Personal information provided through letters is collected in accordance with BC’s Freedom of Information and Protection of Privacy Act (FOIPPA).

At the discretion of the Corporate Officer, your submission, along with your name and civic address, will be included in the meeting packages. Content of submissions may be redacted in accordance FOIPPA. For example, phone numbers and email addresses of individuals will be redacted, unless it is considered business contact information.

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