Appear as a Delegation

Learn how to appear as a delegation to present your ideas and initiatives

You may request to appear before the council or a committee or at a public hearing to make a presentation, request an action, provide an update on community projects or programs, or discuss issues that are not currently under consideration by Council. You can appear as an individual or a group.

To appear before Council, or a committee or commission, submit a request by noon at least 8 business days before the meeting the delegation wishes to appear at, using the online form below.
Review Council policy and guidelines for delegation to Council and Council advisory groups
Visit our public hearing webpage for details on how to participate at a public hearing.

Appear as a delegation request form

What meeting would you like to appear at?

Council

Committee/Commission

First name

Last name

Organization name (if applicable)

Title (if applicable)

Address

City

Postal code

Phone number

Email address

Speaker(s)

Two names maximum.

Reason for appearance

Note: if this request is for a committee meeting, please also include the name of the committee you would like to appear before.

Attachments

One file only.
45 MB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, mp4, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.

Please provide any additional files you would like included as part of the brief.

Your privacy

Your personal information is being collected and used for the purpose of contacting you regarding your request to appear as a delegation at a council or committee meeting and will be managed in accordance with s. 26 (c) of the Freedom of Information and Protection of Privacy Act. For questions regarding the collection your personal information and receipt of electronic messages, please contact Marketing and Corporate Communications at [email protected].

Things to remember

The council or committee/commission may hear 2 delegations per meeting (2 speakers per delegation) at the start of the session. Once the 2 delegation limit is met, additional requests will be moved to the next available meeting.
You'll be allowed 5 minutes for your presentation, after which the council or committee/commission may ask questions or make comments.
If 2 or more delegations wish to address a similar topic, only one delegation may address in favour or against the subject.
You will be heard in the order you submit your application to the Legislative Services' office.
Please note not all delegation requests will be approved. Your request may be directed to other committees or to staff. A member of the Legislative Services' office will contact you and provide further details including the meeting time and date.